LMS integration with Microsoft Teams

The LMS simplifies virtual class management via Microsoft Teams, mainly by automating the creation of events.

The connector can be added to an existing Teams Connector and complements the system in place in the LMS.

IMPORTANT – This documentation is not a substitute for reviewing and following the security and configuration guidelines provided in the Microsoft Teams admin centre. The right configuration is essential to ensure optimal and secure performance.

The 3 steps to connect Teams to the LMS platform:

1. Change Microsoft configuration settings in Xperience.

2. Create an application on Microsoft Entra ID.

3. Set up a virtual classroom.

Connector overview

The Teams connector integrated into the LMS aims to considerably simplify the experience of trainers by offering them:

• Intuitive connection to Microsoft Teams: Quick and easy access to training environments.

• Simplified creation of virtual classrooms: The ability to design virtual classrooms in an efficient and personalised way.

• Flexible delivery mode: The freedom to distribute educational content without technical constraints.

• Reliable synchronisation: Data synchronisation between the LMS and Teams to avoid errors and ensure consistency of information.

Prerequisite: Registering your app on Microsoft Entra ID

Before you start using the Teams connector, you must register your Microsoft Entra ID platform application. This step is essential to secure the data exchange between the two applications.

When registering, you will need to set the following parameters:

• Deployment type (single-tenant or multi-tenant): Determines whether your app will be used by a single Microsoft 365 tenant or by multiple tenants.

• Application ID URI: The unique identifier of your application. It should match the domain name of your application.

• Scope: Determines the permissions your app will need to access Microsoft Teams resources.

Compatibility

The Teams connector works with all versions of the LMS.

Change configuration settings

Enable Microsoft Teams settings

1. Navigate to the following configuration parameter: Beta Feature/Virtual Classrooms/Teams Connectors.

2. Set this value to true: Use dedicated interface for Teams virtual classrooms.

Enter Azure Active Directory API keys

1. Access API settings in Virtual Classrooms/Teams Connectors.

2. Add the IDs from Azure Active Directory:

Configure the Teams API

Your platform is now configured to use the Microsoft Teams Advanced Connector.

Assign specific Teams roles and privileges

To fine-tune access control, you can configure roles in Xperience that are granted permissions to use the Microsoft Teams connector in addition to the default connector set on the platform.

This feature is especially useful when using another connector (for example, Adobe Connect) while allowing users with specific roles and privileges to access Microsoft Teams for virtual classroom sessions.

1. Open the Directory menu.

2. Click Role.

3. Click the New button.

4. Click the Privileges tab.

5. In the search field, enter Teams and press Enter.

6. Check the icon to enable this privilege: Choose the Teams virtual classroom connector for a specific training session.

7. Click the Save button.