Evaluation sessions

Create an evaluation session

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired search criteria on the search page, then click the Search button.

2. Select the desired evaluation from the list, then click the See the evaluation button.

   • The Evaluation tab appears on the screen with the evaluation information.

3. Click on the Sessions tab.

4. Click New.

5. Fill in the required fields and click Save. The information to be completed on the evaluation session form is at least : the name of the evaluation session, the registration method and the start date of the session. Don't forget to change the reviewer if you're not the one marking the reviews.

Verification

A confirmation message appears on the screen.

Additional Information

• If no self-service registration mode session exists when a learner clicks the Self-Service button from the catalogue, a self-service registration session mode will be created automatically by the platform.

Or:

1. Open Administration > Evaluation > Evaluations

2. Click New.

3. Fill in the required fields and click Save.

Search for an evaluation session

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired search criteria on the search page, then click the Search button.

2. Select the desired evaluation from the list, then click the See the evaluation button.

   • The Evaluation tab appears on the screen with the evaluation information.

3. Click on the Sessions tab.

   • The Session tab appears on the screen with information about the evaluation session(s).

Or:

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired evaluation session from the list, then click the View Session button.

2. The Session tab appears on the screen with information about the evaluation session(s).

View or edit the evaluation session sheet

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired search criteria on the search page, then click the Search button.

2. Select the desired evaluation from the list, then click the View button.

   • The Evaluation tab appears on the screen with the evaluation information.

3. Click on the Sessions tab.

   • The Session tab appears on the screen with information about the evaluation session(s).

4. Select the desired evaluation session from the list, then click the View Session button.

5. Edit the desired data and click Save.

Verification

A confirmation message appears on the screen. 

Delete an evaluation session

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired search criteria on the search page, then click the Search button.

2. Select the desired evaluation from the list, then click the View button.

   • The Evaluation tab appears on the screen with the evaluation information.

3. Click on the Sessions tab.

   • The Session tab appears on the screen with information about the evaluation session(s).

4. Select the desired evaluation session from the list, then click on the trash can icon. A confirmation message appears on the screen. 

Or

Open Administration > Evaluation > Evaluations

1. Select the desired evaluation session from the list, then click the View Session button.

2. The Session tab appears on the screen with information about the evaluation session.

3. Select the desired evaluation session from the list, then click on the trash can.

   • A confirmation message appears on the screen.

Additional Information

By deleting an evaluation session, the registrations for the session are permanently deleted (physical deletion without the possibility of restoring the registrations).

Search for an evaluation session registration

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired evaluation session from the list, then click the View Session button .

   • The Session tab appears on the screen with information about the evaluation session.

2. Select the desired evaluation session from the list, then click View Session.

3. Click on the Registrations tab.

Register a learner for a back-office evaluation session

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired search criteria on the search page, then click the Search button.

2. Select the desired evaluation from the list, then click the View Session button.

   • The Session tab appears on the screen with information about the evaluation session.

3. Click on the Registrations tab.

4. Click on the Register button.

   • A window appears to select the learners to register.

5. Choose from the search criteria:

   • The name of the learner to be registered,

   • The number of the learner to be registered.

6. Click the Search button and a list of learners matching the search criteria appears.

7. Select from the list the user(s) to register for the session, then click on the Validate button.

   • The registration page appears with the registrants.

Verification

A confirmation message will also appear.

Or:

Open the Administration menu > Evaluation> Evaluations

1. Select the desired evaluation session from the list, then click View Session.

2. Click on the Registrations tab.

3. Click on the Register button.

   • A window appears to select the learners to register.

4. Choose from the search criteria:

   • The name of the learner to be registered.

   • The number of the learner to be registered.

5. Click the Search button and a list of learners matching the search criteria appears.

6. Select from the list the user(s) to register for the session, then click on the Validate button.

Verification

• The registration page appears with the registrants.

• A confirmation message will also appear.

Register a group for a back-office evaluation session

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired search criteria on the search page, then click the Search button.

2. Select the desired evaluation from the list, then click the View Session button .

   • The Session tab appears on the screen with information about the evaluation session.

3. Click on the Registrations tab.

4. Click on the Register button. A window appears to select the learners to register.

5. Choose from the search criteria:

   • If you want to view the results as a flat list of groups without a tree, then choose to check List.

   • If you want to visualise the results in the form of a tree structure in order to visualise the group – subgroup dependencies: in this case, choose to check:  Tree. 

6. Specify in the drop-down list the type of group you wish to register : structure, institution, project, etc.

7. Click the Search button.

8. Select the group(s) to register for the session, then click on the Submit button.

Verification

• The registration page appears with the registrants.

• A confirmation message will also appear.

Additional Information

Beware of group registrations for evaluation sessions, because the batch computer processing (also called batch processing) refreshes these registrations every night depending on the closing date of the registrations (field of the evaluation session sheet) and the movements at the group level.

• If a group is registered in a evaluation session that has passed its start date (the session has begun), then if a new member is added to that group:

• If the closing date on the evaluation session form has been filled in and has not passed, then the new member is automatically registered for the evaluation session.

• If the closing date on the session form has been filled in and has passed, then the new member is not registered for the evaluation session.

Edit an evaluation session registration

Open Administration > Evaluation > Evaluations

Procedure

1. Select the desired search criteria on the search page, then click the Search button.

2. Select the desired evaluation from the list, then click the Session tab.

   • The Session tab appears on the screen with information about the evaluation session.

3. Select an evaluation session and click on the View session button.

4. Click on the Registrations tab.

5. Click on the Register button to view the registrants for this evaluation session. The user registered in the evaluation session appears in the list.

Delete an registration:

1. Select the learner from the list.

2. Click the Delete button.

3. A pop-up appears, confirm by clicking OK.

4. A confirmation message appears on the screen.

5. The learner disappears from the list of registrants.

To change a trial session user(s):

1. Select the user(s) from the list.

2. Click on the Change session button.

   • A confirmation message appears on the screen and the user(s) disappears from the list of registrants.

Change view:

1. Click the Change the view button.

   • A new list of learners appears without distinguishing between individual and group registrations: all registered users are listed in alphabetical order.

2. Click the Change the view button again to return to the default list of individual and group registrations.

Change the start and/or end dates of registration for a user(s) or a group

Note : After the registration closing date only.

1. Select the user(s) or group from the list.

2. Click on the Edit dates button.

   • A window will open asking you for the new dates to assign to this user(s) or group (which appears as a list in the new window).

3. Fill in the dates and click on the Submit button.

4. The window closes and the list of registrants refreshes.

   • A confirmation message appears on the screen and the user(s) concerned are left with new registration dates (registration start and end dates columns).