Understand the key notions of an LMS platform

Understand the key concepts of the LMS platform

Open the LMS Directory to manage user groups.

The LMS platform is composed and organised by domains. A domain is a division of the company that allows you to make a different configuration from one domain to another. Within these domains, there are different ways of representing the organisation of the company in the form of a group.

By domain, you can set up :

• Graphic

• Layouts (Home, Catalog, Session)

• Training Offer & Digital Content

• Document Templates (Header & Footer) & Notification Templates

• Evaluation Process

• HTML documents (convocation, attestation, sign-in, agreement)

• Analyses

• Training plans

The level 0 domain is called the root domain. It usually has your company's name on it.

Additional Information

The platform makes it possible to publish training offers to groups of individuals, in order to make part of the catalogue visible (or not) to these individuals. These groups can be : structures, establishments, jobs, projects or domains.

Thanks to this publication system, it is possible to offer several training catalogues, each catalogue being dedicated to a type of population, there may also be a catalogue of global training courses dedicated to the entire population.

Understand group structuring

Open the Directory to manage user groups.

Groups represent different views of the organisation that are independent of each other. There are different ways to represent the company's organisation:

• By structure, which is a hierarchical view of the organisation.

• By establishment, which is a flat view of the organisation's physical sites.

• By team, which presents the direct relationship between a line manager and his or her team.

• By project, which is a more transversal view with groupings of individuals from different backgrounds.

• By Job, which represents a view by job of your organisation (Profession/Job/Position).

Organization of the platform: Groups

A user will belong to 0 or N structures, 0 or N establishments, 0 or N jobs, or 0 or N projects. Each user can be a member of one or more groups.

Additional Information

• All of these groups are tree-like (with a parent group and child groups).

• The structure group cannot be linked to the other groups (and vice versa): even if the group labels are identical at a certain level of the tree between the structure groups and the establishment or project groups, they are different groups for the platform.

• Groups are useful for group registrations, for analysis with filters, for publishing training, etc.

Understand the concept of user

Open the Directory > Users to manage a user.

To log in to the platform, you must have a user account.

A user is characterised by :

• A first and last name

• A login

• A password

• One or more role(s) on a domain

Additional Information

You can view, create, edit, or delete a user if you have the administrator role with the associated privileges (See the section : Understanding the concept of role and privilege).

Understand the concept of role and privilege

Open the Directory to manage a user.

A role is a set of privileges that provide access to features. A user has 1 to N roles. Each role is linked to a domain (see section : Understanding domain structuring). The root domain (level 0 domain) has standard-defined roles that are then automatically inherited each time a subdomain is created. A user with 2 roles on the same domain ends up with a single interface combining the privileges of the 2 roles.

Here is a brief description of the main roles:

• Learner: They can be trained on e-learning, blended, video training, can be evaluated at the end of the training, can apply for registration, access social learning.

• Manager: He is the manager of a team of collaborators. They can follow up on their team's employees who have signed up for training sessions, and can make registration requests for their team.

• Instructional designer: They manage digital resources (via the resource library), capsules, the pedagogical design of training, evaluations or curricula.

• Training manager: He manages the training catalogue in the back office, the logistics on the training side (trainers), the planning of sessions, the back office registrations, the reporting.

• Trainer: This trainer is scheduled for the training session and can follow the employees registered for training sessions led by the trainer.

• Administrator: Configures and manages the Xperience platform.

Understand the concept of repositories

Open the Administration menu to manage repositories.

The management of the training offer is based on repositories. A repository is a structuring classification of a set of elements of the same nature on the platform.

There are three ways to manage repositories :

• Common model: A common repository for the entire platform and not customisable locally

• Siloed model: A domain-specific repository

• Hybrid model: The combination of a common repository and local repositories siloed by domains. A repository will be defined at the root level, and domain administrators will be able to create other repositories in their domains without accessing repositories in neighbouring domains. If a locally classified course is shared with a neighbouring domain, the original topic will appear in the training catalogue.