In-person class repositories

A training location allows you to geographically and administratively define where a training session takes place, associate teaching materials, a room, and an access map.

All this information can be used when planning a training session and is accessible to the learner in the session plan block of their training session.

Create a training location

Procedure

1. From the side menu, open Administration.

2. In the Repository section, click on Training Locations.

3. Click on New Location.

4. Fill in the form information.

5. Click the Save button.

Verification

A confirmation message appears on the screen.

Note:

Completing the postal address of the location allows the system to automatically generate a route to the training location for the learner when they view their session and include this information in their invitation.

View training location information

1. From the side menu, open Administration.

2. In the Repository section, click Training Locations.

   A search page is displayed.

3. Enter the name of the training location you are looking for.

4. Click Search.

   The list of results matching your search is displayed.

5. Select the desired location from the list.

   The training location details page is displayed with all its information.

List teaching equipment at a training location

Procedure

1. Open the training location page. For more information, see: View training location information.

2. Open the Teaching equipment tab.

3. Click New.

4. Fill in the material details.

5. Click the Save button.

You can delete a pedagogical material by selecting it and clicking Delete.

Verification

A confirmation message is displayed on the screen.

List rooms at training locations

Procedure

1. Open the training location page. For more information, see: View training location information

2. Open the Room tab.

3. Click the New button.

4. Enter the room details.

   Warning

   The room's seating capacity will affect the sessions planned there. A seating capacity lower than the number of places in the session will reduce the potential number of participants in that session.

5. Click the Save button.

   A confirmation message will appear on the screen.

You can delete rooms by selecting them and clicking Delete.

Associate an access map with a training location

Prerequisite

You must have an access map in .jpg or .pdf format.

Procedure

1. Open the training location page. For more information, see: View training location information.    

2. Open the Access Plan tab.

3. Click on Select.

   Your file explorer opens.

4. Open your file.

5. Click on Save.

6. A confirmation message appears on the screen.

List training organizations

A reference directory of organizations must be provided on the platform.  

Procedure

1. From the side menu, open Administration.

2. In the Directory section, click Training Organizations.    

   A search page appears.

3. Click the New button.

4. Fill in the form details.

   The organization manager(s) will be the only users allowed to manage training through this organization.    

5. Click the Save button.

   A confirmation message appears on the screen.

Modify training organization information

1. From the side menu, open Administration.

2. In the Directory section, click Training Organizations.    

   A search page appears.

3. Select the desired organization from the list.

   The organization's form opens.

4. Make the desired changes.

5. Click Save.

   A confirmation message appears.

Assign trainers to a training organization

Prerequisites

The trainer must have been previously created in the user directory.

Procedure

1. From the side menu, open Administration.

2. In the Directory section, click on Training Organizations.

   A search page appears.

3. Select the desired organization from the list.

   The organization's details page opens.

4. Open the Trainers tab.

5. Click on Add.

   A search page appears.

6. Enter your search criteria.

7. Click on Search.

   A list of results matching your criteria appears.

8. Select the desired user(s).

9. Click on Add Users.

   A confirmation message appears on the screen.

   The selected user(s) now appear in the list of trainers. From this list, the organization manager can view and edit trainer information by clicking on their name.